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How to Convert Foreign Commercial Pilot License (CPL) in Kenya

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How to Convert Foreign Commercial Pilot License (CPL) in Kenya by Kenyans247(m): Tue Jan 2020 02:58pm
Procedure
Apply in Person
The first step to convert a Foreign Commercial Pilot License (CPL), is to visit the Personnel License (PEL) Office to have an eligibility check by the KCAA Personnel officials.
If you pass all the eligibility requirements you will be allowed to book and sit the composite conversion exam. The eligibility criteria has been mentioned in the Eligibility section of this procedure.
Pay, book and sit for the Commercial Pilot License (CPL), composite examinations and after passing the exams you can go ahead and make an official application for the validation certificate.
A fee of Ksh. 16,000 is charged for a Composite Paper examination
A fee of Ksh. 3,000 is charged for the Hot Air Balloons- Air Law examination.
This is done by completing and submit the prescribed Application for Issue or Renewal of a Commercial Pilot Licence (CPL) - Form O-PEL003 application form http://www.kcaa.or.ke/sites/default/files/forms/O-PEL003%20Application%20for%20issue%20or%20Renewal%20of%20CPL.pdf to the PEL Offices.
This form can be obtained by visiting the Kenya Civil Aviation Authority Branch Offices or by downloading it from their KCAA Website.
After filling the application documents you are required to submit them to the Authority’s Personnel Office or you can forwarded them to the:-
Director General,
Kenya Civil Aviation Authority,
P. O. Box 30163-00100,
Nairobi, Kenya,
You are required to submit them together with all the required documents. These documents include:-
(i). Aeronautical Experience form for the license being applied for.
(ii). Flight summary Form
(iii). Application form for English Language Proficiency endorsement http://www.kcaa.or.ke/sites/default/files/forms/Application%20Form%20for%20English%20Language%20Proficiency%20Endorsement%20_0.pdf
(iv). Application form for Flight Radio Telephony Operators’ License. http://www.kcaa.or.ke/sites/default/files/forms/O-PEL017%20Radio%20telephony%20Application%20Form.pdf
(v). Copy of the foreign license and relevant Kenyan medical certificate
(vi). Logbook and copies of its last two pages for the licensing file.
(vii). Certified copy of ID or passport.
(viii). Submit four photographs - full face (2cm by 2.5cm);
(ix). Letter of verification from the issuing authority of the pilot’s license (PEL will contact the issuing authority to get this)
(x). Logbook evidence, which must be sent either as: original logbooks (preferred), and copies of your logbook pages
(xi). An English translation of the foreign license if it is in the foreign language translation; certified by a sworn translator and both must be signed by an official or representative of the foreign authority that issued the license.
You are also to proceed to pay the prescribed application fees and submit the payment receipt to together with the application documents.
An application fee of KSh. 4,500 is charged for the process.
A processing time of 14 days is needed to complete the conversion process so as to obtain the validation certificate for the Foreign Commercial Pilot License (CPL), after which you will be contacted through a phone call to collect your new license at the KCAA offices.
You will be required to carry your identification documents when collecting your new license.

Required Documents

Duly filled application form i.e. Application for Issue or Renewal of a Commercial Pilot Licence (CPL) - Form O-PEL003
Aeronautical Experience form for the license being applied for.
Summary Form
. Application form for English Language Proficiency endorsement http://www.kcaa.or.ke/sites/default/files/forms/Application%20Form%20for%20English%20Language%20Proficiency%20Endorsement%20_0.pdf
Application form for Flight Radio Telephony Operators’ License. http://www.kcaa.or.ke/sites/default/files/forms/O-PEL017%20Radio%20telephony%20Application%20Form.pdf
Copy of the foreign license and relevant Kenyan medical certificate
Logbook and copies of its last two pages for the licensing file.
Certified copy of ID or passport.
Submit four photographs - full face (2cm by 2.5cm);
Letter of verification from the issuing authority of the pilot’s license (PEL will contact the issuing authority to get this)
Logbook evidence, which must be sent either as: original logbooks (preferred), and copies of your logbook pages
An English translation of the foreign license if it is in the foreign language translation; certified by a sworn translator and both must be signed by an official or representative of the foreign authority that issued the license.

Office Locations & Contacts

Kenya Civil Aviation Authority - Head Office,
Aviation House, Jomo Kenyatta
International Airport, Nairobi
Tel: +254 020 827470-75
Mobile: +254 728 606 570, +254 709 725000
+254 728 606 586, +254 734 000 491, +254 734 000492
Fax: + 254 020 822300
P.O. Box 30163 -00100 Nairobi
Email: info@kcaa.or.ke
Website: KCAA Website https://www.kcaa.or.ke/

Other Regional Offices Contacts https://www.kcaa.or.ke/

Eligibility

Be at least eighteen (18) years of age.
Must hold a current and valid foreign Commercial Pilot License (including a radio license).
A valid, relevant medical certificate from a Kenyan designated medical examiner.
Any class or type ratings you intend to fly with this conversion must also be current and valid.
Proof of the English language proficiency
Results of a passed composite conversion exam for the license being applied for.
The required flying experience as substantiated by the flying logbook
The applicable aeronautical experience requirements for each license being sought.
An aircraft type rating for either pilot-in- command or co-pilot respectively included in the CPL license.
An Instrument Rating for CPL.

Fees

A fee of Ksh 19,000 is charged for the composite conversion examination
A fee of Ksh 4,500 is charged for the application
Charges for Air Navigation Services and Regulatory Fees https://www.kcaa.or.ke/sites/default/files/charges/KCAA%20%20CHARGES%20%26%20REGULATORY%20FEES-%20AIC%209.17_0.pdf

Validity

The Authority may issue a validation certificate which shall be valid for one year, provided the foreign license, ratings and the medical certificate remain valid.
A Commercial Pilot Licence with an aeroplane or rotorcraft (helicopter) category rating shall be valid—
(a). for a holder who is less than forty years of age, from the date the licence is issued or renewed by the Authority, for a period of the remainder of the twelve month validity of the holder’s Medical Certificate; or
(b). for a holder who is forty years of age or more, from the date the licence is issued or renewed by the Authority for a period of the remainder of the six months validity of the holder’s Medical Certificate.

Documents to Use

Application for Issue or Renewal of a Commercial Pilot Licence (CPL)- Form O-PEL003 http://www.kcaa.or.ke/sites/default/files/forms/O-PEL003%20Application%20for%20issue%20or%20Renewal%20of%20CPL.pdf
Application form for English Language Proficiency endorsement http://www.kcaa.or.ke/sites/default/files/forms/Application%20Form%20for%20English%20Language%20Proficiency%20Endorsement%20_0.pdf
Application form for Flight Radio Telephony Operators’ License. http://www.kcaa.or.ke/sites/default/files/forms/O-PEL017%20Radio%20telephony%20Application%20Form.pdf

Processing Time

The processing time is fourteen days.

Instructions

The applicant should –
Visit the Authority’s Personnel licensing Offices so as to check if you pass the eligibility criteria.
Pay, book and sit for the composite conversion examinations.
Complete the prescribed application form, and all the required documents.
Pay the applicable fees and submit the payment receipt.
Wait for the processing period to elapse then collect your converted foreign CPL license.

Required Information

Full names
Postal and physical address
Date and place of birth
Nationality
Gender
Name of Aviation Training Organisation where you got instructed
Particulars of licences already held (Place and Date of Issue , Type of Licence, Number and Expiry Date )
Category, Class and/or Aircraft Type (if required) for which the Licence is required.
Instrument Rating held and state date of last test.
Total Instrument Flying Hours
Hours Flown (Totals to Date , Totals since renewal, Totals last 6 months)
Co-pilot details
Whether yet examined for and obtained a medical certificate in accordance with the Civil Aviation Regulations
Whether you are able to read, speak, write, and understand the English language in accordance with the English language proficiency requirements of the Civil Aviation Regulations.
Whether you have met all the requirements for the issuance of this licence
Declaration
Signature of Applicant
Date of Application

Need for the Document

Conversion of a pilot’s foreign Commercial Pilots License (CPL) allows a pilot who has a foreign pilots’ license to be able to fly in Kenya on a long term basis.
Commercial pilots train as private pilots, which allows them to learn the basics of flying before progressing into more complicated planes and situations.
Having a Commercial Pilot License (CPL) allows flying for a compensation or a hire, so it is the choice, if you wish to pursue flying as a career.

Information which might help

Any pilot who wishes to fly on an aircraft registered in Kenya using their foreign license, needs to obtain an authorization from KCAA.
This authorization is generally given by the KCAA’s PEL Office through a validation or a conversion of the foreign license.
In general, the validation process is used for short-term authorization while the conversion process is used for longer-term authorization.

Other uses of the Document/Certificate

This license is one of the requirements needed when applying for an Airline Transport Pilot Licence.

External Links

The Civil Aviation Act http://www.kcaa.or.ke/sites/default/files/act/CIVIL%20AVIATION%20ACT%2C%202013.pdf
Personnel licensing http://www.kcaa.or.ke/sites/default/files/regulation/Legal_Notice_No_95.pdf



Others

Kenya Civil Aviation Authority (KCAA) was established on 24th October 2002 by the Civil Aviation (Amendment) Act, 2002 with the primary functions towards;
Regulation and oversight of Aviation Safety & Security;
Economic regulation of Air Services and development of Civil Aviation;
Provision of Air Navigation Services, and Training of Aviation personnel KCAA;
as guided by the provisions of the convention on international civil aviation, related ICAO Standards and Recommended Practices (SARPs), the Kenya Civil Aviation Act, 2013 and the civil aviation regulations.

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