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How to Obtain a Ground Instructor License in Kenya
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|How to Obtain a Ground Instructor License in Kenya by Kenyans247(1): Thu Jan 2020 08:07am|
Apply in Person
To obtain your Ground Instructor License, one has to fully complete and submit the prescribed application form.
This form can be obtained by visiting the Personnel Licensing (PEL) Offices of the Kenya Civil Aviation Authority’s - KCAA Offices
After filling the application documents you are required to submit them to the Authority’s Personnel Licensing (PEL) offices or you can forwarded them to the:-
Kenya Civil Aviation Authority,
P. O. Box 30163-00100,
You are required to submit the Ground Instructor License application form with all the required documents for you to get approval to make payments for the prescribed application fees. These documents include:-
(i). A professional certificate from an Authorised Training Organisation.
(ii). Any previously held license (Commercial Pilot License /Airline Transport Pilot License).
(iii). A current medical certificate
(iv). two current passport size photographs (full face);
(v). A photo identification card or
The receiving officers will check for discrepancies or ineligibility in the application documents. If a discrepancy that cannot be immediately corrected exists in any of the documents, the application and all the submitted documents will be returned to the applicant and should not be re-submitted until the discrepancy has been rectified corrected.
If the receiving officers is satisfied that all the requirements have been met for the issue of a licence and the prescribed application form has been completed and presented in the Personnel Licensing (PEL) Office, the applicant will be advised to pay the prescribed application fees, after which the licence will be issued.
You are also to proceed to pay the prescribed application fees and submit the payment receipt to together with the application documents.
An application fee of KSh. 5,000 is charged for the issuance of the license
This is followed by taking of a conversion examination for a ground instructors licences and upon a successful sitting of the examination you will be issued with a license.
A processing time of 7 days is needed to complete the processing of the Ground Instructor License application, after which you will be contacted through a phone call to collect your new license at the KCAA’s Personnel Licensing offices.
You will be required to carry your identification documents when collecting your new license.
The following forms should be duly filled and signed;
Dully filled prescribed application form
A professional certificate from an Authorised Training Organisation.
Any previously held license (Commercial Pilot License /Airline Transport Pilot License).
A current medical certificate
Two current passport size photographs (full face);
A photo identification card or Passport.
Payment receipt of Prescribed fees of Ksh. 5000
Office Locations & Contacts
Kenya Civil Aviation Authority - Head Office,
Aviation House, Jomo Kenyatta
International Airport, Nairobi
Tel: +254 020 827470-75
Mobile: +254 728 606 570, +254 709 725000
+254 728 606 586, +254 734 000 491, +254 734 000492
Fax: + 254 020 822300
P.O. Box 30163 -00100 Nairobi
Website: KCAA Website https://www.kcaa.or.ke/
Other Regional Offices Contacts http://www.kcaa.or.ke/contact
An applicant for a ground instructor license shall;
Be at least eighteen years of age;
Demonstrates the ability to read, speak, write, and understand the English language in accordance with the language proficiency requirements and obtain either of the following ratings;
(i). Operational Level (Level 4); Valid for 3 years
(ii). Extended Level (Level 5); Valid for 6 years
(iii). Expert Level (Level 6); Valid for Life
Pass a knowledge test on the fundamentals of instructing.
The knowledge test results for a ground instructor license shall be valid for eighteen months after passing the examination.
The knowledge test specified above is not required if the applicant holds a flight instructor rating.
Pass a knowledge test on the aeronautical knowledge areas specified in PPL, CPL and ATPL.
A ground instructor license shall be issued with either one of the following ratings;
(iii). Instrument; or
(iv). Basic and Instrument
(v). Advanced and Instrument
For an applicant for a ground instructor license to acquire the above ratings, he or she is required to hold or have held a Commercial Pilot License or Airline Transport Pilot License (i.e. these licenses could be valid or expired) as appropriate.
If an applicant does not hold the above licenses, then he/she should pass the following—
(i). Basic ground instructor rating; aeronautical knowledge requirements for Commercial Pilot License
(ii). Advanced ground instructor rating; aeronautical knowledge requirements for Airline Transport Pilot License
(iii). Instrument ground instructor rating; meet the requirements of either (i) or (ii)
(iv). Be a holder of a valid instrument rating
A fee of Ksh 2000 is charged for issuance of this license
Charges for Air Navigation Services and Regulatory Fees http://www.kcaa.or.ke/sites/default/files/charges/KCAA%20%20CHARGES%20%26%20REGULATORY%20FEES-%20AIC%209.17_0.pdf
The validity period is one year.
Documents to Use
The application form for issue of a ground Instructor License may be obtained from the Authority’s Personnel licensing (PEL) offices.
The processing time is seven days.
The applicant should –
Make sure they are eligible for the license.
Obtain Application form from PEL Offices and complete the prescribed application form,
Submit all the required documents.
Pay the applicable fees and submit the payment receipt.
Wait for the processing period to elapse then collect your new Ground Instructor License.
Postal and physical address
Date and place of birth
Name of Approved Training Organisation where you got instructed
Particulars of licences already held (Place and Date of Issue , Type of Licence, Number and Expiry Date )
Whether you are able to read, speak, write, and understand the English language in accordance with the English language proficiency requirements of the Civil Aviation Regulations.
Whether you have met all the requirements for the issuance of this licence
Signature of Applicant
Date of Application
Need for the Document
The Ground Instructor license allows the holder to offer various kinds of ground instruction required of those seeking pilot licenses and ratings.
They are issued with ratings, and these determine the exact areas in which the holder may give instruction.
The Civil Aviation Act http://www.kcaa.or.ke/sites/default/files/act/CIVIL%20AVIATION%20ACT%2C%202013.pdf
Personnel licensing http://www.kcaa.or.ke/sites/default/files/regulation/Legal_Notice_No_95.pdf
Kenya Civil Aviation Authority (KCAA) was established on 24th October 2002 by the Civil Aviation (Amendment) Act, 2002 with the primary functions towards;
Regulation and oversight of Aviation Safety & Security;
Economic regulation of Air Services and development of Civil Aviation;
Provision of Air Navigation Services, and Training of Aviation personnel KCAA;
as guided by the provisions of the convention on international civil aviation, related ICAO Standards and Recommended Practices (SARPs), the Kenya Civil Aviation Act, 2013 and the civil aviation regulations.
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