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How to Obtain a Single Business Permit in Kenya

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How to Obtain a Single Business Permit in Kenya by Kenyans247(m): Thu Jan 2020 10:05am
Procedure
Apply in Person


Step 1 Reserve a business name
Visit the department of registrar of companies in the office of the attorney general to make the application for a name search and reservation.
Present the proposed business names in order of preference so that a name search can be done.
Upon successful completion of a name search the business name will be reserved for a period of 60 days.
During this 60 days you can register the business name.

Step 2 Business name registration
At the registrar of companies offices you will be given Form BN/2 Statement of Particulars Registration https://www.statelaw.go.ke/wp-content/uploads/2016/08/Bn2-Statement-of-ParticularsRegistration.docx to fill and complete.
Submit the competed application form and pay the prescribed application fees of Ksh 850.
After verification of details you will issued with a business registration certificate.

Step 3 Obtain a single business permit.
Start by visiting the county ward office to make your application for a new business permit.
Here you will be give an application form BR-1 Form https://www.businesslicense.or.ke/uploads/201408//857a20535cd5347605d666fb4bdfecab.pdf by the ward licensing officer to fill and submit.
You should fill the required information and attach the documents to the application form. These include :-
(a). Registered Business name
(b). Physical address.
(c). Business identification number,
(d). Copy of certificate of incorporation,
(e). National ID/Asylum Pass/ Passport No/ Alien ID
After submission the ward licensing officer will visit your business premises within a day to carry out inspections.
The information obtained by the inspection visit will determine the fees to charge for the permit. The BR-1 form is then stamped and you will be referred to the main county licensing office. E.g. City Hall for businesses in Nairobi.
At the main licensing office, the form is approved and the data entered in the single business permits database.
This is followed by the generation of an invoice bill and payment is made to the cash office. The permit fees vary depending on the size of business.
Application fee – Kshs. 200
Permit fees e.g.
(i). Large trader (21-50 employees) – KShs. 20,000
(ii). Medium Trader (5-20 employees) – Kshs. 10,000
After making the payments, the business permit is signed and you will be advised to collect it from the dispatch office on the same day.
Once you have acquired the permit, display it on your business premises as the law requires

Apply Online

Step 1 Reserve a business name
Register with E-citizen to have a name search and reservation. https://accounts.ecitizen.go.ke/login
Pay for business name search and reservation, Ksh 150
Obtain name approval

Step 2 Business name registration
Assessment of application through E-Citizen
Pay for business name registration
Obtain certificate of registration

(i) Visit E-citizen to make the online application. https://accounts.ecitizen.go.ke/login
In case you are applying from Nairobi visit the Nairobi County :Self Service Portal https://epayments.nairobi.go.ke/selfservice/login
(ii) Scroll down to the “County Services” section and select the county which applies to your case e.g.
County Government of Mombasa: Single Business Permit Management System https://eservices.mombasa.go.ke/index.php/dashboard
County Government Of Kisumu: Trade License Issuance http://eservices.kisumu.go.ke/index.php/dashboard

Step 3 Make Online Application
A. For the counties of Mombasa and Kisumu

(a). Click on Add business
(b). Fill in the required information; which include.
(i). Business Identification and Address
(ii). Owner/Contact Person Details
(iii). Business Details
(c). click continue to generate an invoice for business licence fees
(d). Click on proceeded to make payment, confirm details.( Amount to be paid will be provided)
(e). Print generated single business permit and payment invoice.
(f). Once you have printed it the permit, display it on your business premises as the law requires

B. In the case of Nairobi click on the Unified Business Permit (UBP) Tab
(a). Under the UBP tab select Register New Business.
(b). Agree on the Terms and conditions https://epayments.nairobi.go.ke/sbp/viewTermsRegister
(c). Fill in the required information , click next to obtain an invoice for business licence fees
(d). Top up the eWallet using the payment options provided. You will receive a confirmation text from Nairobi county that your payment has been received.
(e). Click on proceeded to make payment, confirm details.( Amount to be paid will be provided)
(f). The system will prompt you with two links, one will be to print your business permit and the other one will be about printing the receipt. Print the business permit by clicking on the print permit tab and also download it.
(g). Once you have printed it the permit, display it on your business premises as the law requires.

Required Documents

Business name
Physical address.
Business identification number,
Copy of certificate of incorporation,
National ID/Asylum Pass/ Passport No/ Alien ID

Office Locations & Contacts

E-Citizen : Business registration services https://brs.ecitizen.go.ke/
Nairobi County :Self Service Portal https://epayments.nairobi.go.ke/selfservice/login
County Government of Mombasa: Single Business Permit Management System https://eservices.mombasa.go.ke/index.php/dashboard
County Government Of Kisumu: Trade License Issuance http://eservices.kisumu.go.ke/index.php/dashboard

Eligibility

Prospective business owners. ( persons intending to do business)

Fees

Application fee – Kshs. 200
Permit fees
(i). Large trader (21-50 employees) – KShs. 20,000
(ii). Medium Trader (5-20 employees) – Kshs. 10,000
Business permit:fee schedule https://eregulations.invest.go.ke/media/Single_Business_Permit.2.pdf

Validity

The business permit is valid for 1 year

Documents to Use

Single Business Permit Registration Form BR-1 Form https://www.businesslicense.or.ke/uploads/201408//857a20535cd5347605d666fb4bdfecab.pdf

Processing Time

The processing time is one day.


Related Videos

Kenya - Obtain a Single Business Permit



Instructions

If you are making the application On-line. Create the E-Wallet and top it up so as to make the online payment for the application
Reserve a business name
(i). Register with eCitizen
(ii). Pay for business name reservation
(iii). Obtain name approval
Business name registration
(i). Assessment of application
(ii). Pay for business name registration
(iii). Obtain certificate of registration
Obtain business permit
(i). Verification of business permit application form
(ii). Assessment of business license fee
(iii). Obtain invoice for business licence fees
(iv). Pay for licence fees and obtain business permit

Required Information

Business name
PIN number
Lands zone
Physical and postal address
Telephone
Total area of premises number of employees
Numbers of directors
Personal Id numbers
Number of rooms
Number of employees
Number of vehicles

Need for the Document

A Single business permit is required for the smooth operation of any business in Nairobi and other towns in Kenya.
The permit is important in ensuring that a business complies with the established rules for that specific type of a business.

Information which might help

The procedure for obtaining a business permit is the same but the cost might vary depending on the size, type, and location of the business.
A separate application form must be completed in respect of each separate business establishment.
The permit is issued under County Government act No. 17 of 2012 laws of Kenya.
Any offence under this act shall be dealt with in accordance with any written laws/act of this County and all the relevant county rules/regulations.
A permit is a County property./regulations or any written law of the county is contravened.
Renewal of this permit shall be done on expiry date.
The owner of the business should notify this office once he/she closes the business.
The advertisement signage included in the unified permit is 600mm x 300mm or less in size, any signage above this size should be paid separately. Please contact urban planning department.
All Unified Business Permits applied and paid remain provisional until they are inspected by sub/ward licensing officers for approval by the County. Undercharges if any shall be adjusted through Demand notice to the client.
Granting this permit does not exempt the business identified above from complying with the current regulations on fire and safety as established by the Government of Kenya and Nairobi City County
Granting this permit does not exempt the business identified above from complying with the current regulations on health and safety as established by the Government of Kenya and Nairobi City County
It is a legal requirement that the Trade License be displayed in a conspicuous place. Licensee who fails to display the permit shall be guilty of an offense and liable to a fine not exceeding five hundred shillings.

External Links

Nairobi City Council Finance Act https://eregulations.invest.go.ke/media/finance-city-county-act2013-2-1.pdf

Source https://www.wikiprocedure.com/index.php?title=Kenya_-_Obtain_a_Single_Business_Permit

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