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Apply in Person
Application, Certification and Approval Process
Step 1: Pre-Application Phase
The intending applicant for the aircraft maintenance organisation approval should expresses the intention for approval to the Authority. This can be through telephone, writing, or by visiting the KCAA Offices. http://www.kcaa.or.ke/contact
After the initial contact, a pre-application meeting will be arranged between the applicant and the Authority to discuss the application requirements and certification process.
The Authority issues Form: AC-AWS006-1- Pre Application Statement of Intent (PASI) Appendix 1 to the intending holder of an AMO certificate to fill and submit.
Step 2: Formal Application Phase
The applicant for the Aircraft Maintenance Organisation (AMO) certificate should then submits the following to the Authority at least ninety days before the intended day of operations.
(i). an application on a form and in a manner prescribed by the Authority;i.e. Form AC-AWS006-3( Domestic AMO) or ,AC-AWS007-2(Foreign AMO)
(ii). the applicant’s maintenance procedures manual in duplicate;
(iii). a list of the maintenance functions to be performed for it, under contract, by another AMO;
(iv). a list of all AMO certificates and ratings pertinent to those certificates issued by any Contracting State other than Kenya; and
(v). any additional information the Authority requires the applicant to submit, e.g. PASI, Statement of Compliance and Management Personnel Biographical Data. Appendix 3
Note: The certification process starts only after the Application package has been accepted.
To accept the application package the Authority will carry out a cursory review on the application package.
If the review is successful, the Authority will draw up a certification schedule of events in consultation with the applicant in a formal application meeting, giving the sequence of activities to be done and the agreed time frame of accomplishment to be followed in the certification process.
Step 3: Document Evaluation Phase
The Authority Inspectors will then carry out an in depth review of the contents of each document submitted for regulatory compliance, relevance and scope. It is required that all the documents contain a Statement of Compliance indicating where in the document the relevant Regulation has been complied with.
Appendix 2 of the advisory circular illustrates how a Statement of Compliance is developed.
In general the documents are required to explain, define and illustrate the entire organisation structure, functions, activities and programs. It is required that they show how the organisation shall comply with the Regulations, and how the terms of approval shall be continually maintained after certification and approval has been granted, i.e. Internal audits and findings corrective action procedures.
Step 4: Demonstration and Inspection Phase
After a successful evaluation phase the Authority Shall carry out an inspection of the organisation’s facility, stations, programs, systems and processes to ensure that the organisation declarations and commitments stated in the documents are actually available, functional, are of the recommended standard and that there are qualified persons in the recommended numbers to perform the aircraft maintenance related activities in the organisation different departments and sections.
Step 5: Certification Phase
When all regulatory requirements for approval of a maintenance organisation have been satisfactorily met, the Authority shall prepare and issue to the applicant the Approval Certificate that shall be valid for a period of twelve calendar months (12 months) and the Specific Operating (SOPs) Provisions which indicate the approval scope and limitations.
The Authority shall also open a file for the approved AMO to keep record of the documents generated during the certification process. These shall include:
The completed PASI Form;
The Formal Application Letter for Approved Maintenance Organisations;
A completed Statement of Compliance;
The Certification Job Aid and Schedule of Events;
All correspondence between the applicant and the Authority;
Minutes of the meetings held with the applicant;
Copies of the Lease / Contract Agreements (as applicable);
A list of maintenance functions under contract;
Copy of the certification process summary report;
Copy of the Specific Operating Provisions;
Copy of the Approval Certificate;
Copies of other States Authority Approval Certificates (if applicable); and
The proposed post certification surveillance schedule
Note: At the formal application phase the applicant will be advised to pay the prescribed fees found under the "Fees" section of this page or KCAA Charges page.
Duly filled application form and in a manner prescribed by the Authority;
The applicant’s maintenance procedures manual in duplicate;
A list of the maintenance functions to be performed for it, under contract, by another AMO;
A list of all AMO certificates and ratings pertinent to those certificates issued by any Contracting State other than Kenya; and
Any additional information the Authority requires the applicant to submit, e.g. PASI, Statement of Compliance and Management Personnel Biographical Data
Office Locations & Contacts
Kenya Civil Aviation Authority - Head Office,
Aviation House, Jomo Kenyatta
International Airport, Nairobi
Tel: +254 020 827470-75
Mobile: +254 728 606 570, +254 709 725000
+254 728 606 586, +254 734 000 491, +254 734 000492
Fax: + 254 020 822300
P.O. Box 30163 -00100 Nairobi
Website: KCAA Website https://www.kcaa.or.ke/
Other Regional Offices Contacts http://www.kcaa.or.ke/contact
Any person/ organisation wishing to operate an Aircraft Maintenance Organisation is eligible to make the application
AMO's within Kenya
(a) AMO certificate of approval excluding overhaul for each aircraft type where
MTOM class is:-
(i) 0- 5700 kgs
(ii) 5701 kgs – 10200 kgs
(iii) Greater than 10,200 kgs
(iv) Specialised services per type
(b) AMO certificate of approval including overhaul for each aircraft type where
MTOM class is:-
(i) 0 – 5700 kgs
(ii) 5,701 kgs - 10200 kgs
(iii) Exceeding 10,200 kgs
(iv) Specialised services per Type 10,000
Null Null Null
Charges for Air Navigation Services and Regulatory Fees
The validity period is twelve months.
Documents to Use
Advisory Circular Certification of Domestic Approved Maintenance Organisation
Sample of the Form: AC-AWS006-1- Pre Application Statement of Intent (PASI) Appendix 1 is on page 6 to 9
Sample of the Statement of Compliance is on page 10
Sample of the Biographical Data is on page 11
The AMO certification is carried out in compliance with the Five Phase Certification and Approval Process. The five (5) Phases are:
Demonstration and Inspection;
Name and mailing address of company (include business name if different from company name).
Address of the principal (main) base where operations will be conducted.
Proposed Start-up Date
Requested company (3 letters ICAO) identifier in order of preference.
Management and Key Staff Personnel.
Maintenance intended to performed
Proposed type of operation
Proposed type of Approved Maintenance Organization Rating(s)
Need for the Document
This allows application/ certificate allows the authority to regulate activities of maintenance organizations.
The process is designed to ensure that prospective holder of the Approved Maintenance Organisation Certificate is fully aware of the applicable Regulations, has satisfied all the requirements and is capable of fulfilling and maintaining the approval standards.
Information which might help
The Authority shall be responsible for the registration of aircraft in Kenya and shall maintain a register on its premises and shall record in it the particulars.
The Civil Aviation Act
The Civil Aviation (Approved Maintenance Organization) Regulations, 2018
Certification of Domestic Approved Maintenance Organisation
Kenya Civil Aviation Authority (KCAA) was established on 24th October 2002 by the Civil Aviation (Amendment) Act, 2002 with the primary functions towards;
Regulation and oversight of Aviation Safety & Security;
Economic regulation of Air Services and development of Civil Aviation;
Provision of Air Navigation Services, and Training of Aviation personnel KCAA;
as guided by the provisions of the convention on international civil aviation, related ICAO Standards and Recommended Practices (SARPs), the Kenya Civil Aviation Act, 2013 and the civil aviation regulations.
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