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How to Obtain Dairy (Milk, Cream, Butter, Ghee, Cheese) Products Export Permit

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How to Obtain Dairy (Milk, Cream, Butter, Ghee, Cheese) Products Export Permit by Kenyans247(m): Sat Feb 2020 10:34am
Procedure
An export permit s only issued to the applicant if he/she obtains a veterinary approval certificate/letter stating that the milk to be exported is fit and that it meets the health requirements of the importing country.
This certificate of no objection (veterinary approval) is a pre-requisite document and should be obtained before making the milk importation/ exportation permit application.

Apply in Person
The first step is to obtain a certificate of no objection from the veterinary department stating that dairy produce to be exported is fit and that it meets the health requirements of the receiving country.
The next step is to contact the nearest Kenya Dairy Board (KDB) office to make the application for an importation or exportation permit. A list of KDB Office branches can be downloaded through this link.
Here you will be given an application form to fill and submit.
For Exports you will be given Application to Export Milk and Milk Products - Form 2 to fill and submit.
You will be asked to pay an application fee of Ksh 600 for inspection by the Kenya Dairy Board and submit the required documents. These include;
(i) Identity card/ Passport
(ii) PIN Certificate/ VAT Certificate
(iii) Medically certificate for milk handling personnel
(iv) No objection certificate from the veterinary department
The Kenya Dairy Board officers will visit your processing premises to carry out inspections on the premises and dairy products to be exported.
Inspections will be carried out to determine if the processing premises meets KDB hygienic and operational requirements and the milk to be exported is fit and that it meets the health requirements of the importing country.
Upon successful results from the inspection, you are required to pay the requisite Export Permit fees of Ksh 1,000.
After making the payment you will be issued with an Export Permit For Dairy Produce – Form 4. This takes a processing period of 3 days.
This permit is valid 90 days and is viable for one consignment only and you can export immediately you receive the permit
Present the exportation of dairy produce permit to your freight forwarder, so as to facilitate the exportation exercise.
Non-compliance of permit rules and regulations can lead to suspension of permit and revocation of future applications.

Required Documents

Identity card/ Passport
PIN Certificate/ VAT Certificate
Medically certificate for milk handling personnel
No objection certificate from the veterinary department
Packing list
Payment receipt.

Office Locations & Contacts

Kenya Dairy Board Head Office
Social Security House, Block A, Eastern Wing, 10th Floor,
Bishop Road, Nairobi Kenya.
P.O Box 30406-00100 Nairobi.
Phone: (020)3569377/341302
Mobile: 0722573432 / 0733521438
Email: info@kdb.co.ke
Web: Kenya Dairy Board Website http://www.kdb.go.ke/

Kenya Dairy Board Licensing Portal http://portal.kdb.co.ke/

Eligibility

Persons intending to export dairy produce out of Kenya to sell to other countries.

Fees

Permit fees Ksh 1,000 (per consignment)
Application fees Ksh 600

Validity

This permit is valid 90 days and for one consignment only

Documents to Use

Application documents are available at the Kenya Dairy Board Offices.
A sample of the application documents can be viewed through those link Application documents Page 75-77

Processing Time

The processing tie is 7 days.

Related Videos

Kenya - Obtaining Dairy (Milk, Cream, Butter, Ghee, Cheese) Products Export Permit
https://youtu.be/


Instructions

Obtain no objection certificate from veterinary department
Contact the nearest KDB office to provide the relevant details and documentations
Fill application form and pay requisite fees (application fees then permit fees)
Permits is processed and issued
Operating within the conditions of issuance of the permit (Non-compliance can lead to suspension of permit)

Required Information

Name of applicant (exporter)
PIN Number /VAT Number
Physical and Postal address
Email address
C.I.F. value
Dairy Product ( Type, Quantity)
Country of Origin/ Destination
Date of manufacture/expiry
Point of exit (for exports)
Storage premises
Shipment date (for exports)
Purpose of importation
Route of Export
Reason for application

Need for the Document

The Dairy Produce Exportation permits allows one to e dairy produce from out of Kenya respectively.
Exportation permits are important in regulating of the dairy industry. It facilitates regular inspection to ensure compliance to milk quality and safety requirements.
In Kenya no person is allowed import or export dairy produce without a permit issued by the Kenya Dairy Board.

Information which might help

A permit is required for each consignment imported or exported.
An export permit will not be issued unless the applicant obtains a veterinary approval that the milk to be exported is fit and that it meets the health requirements of the importing country.
An exporter, having met all the necessary requirements, shall be issued with a clearance certificate by the Board, at the port of entry or port of discharge.

External Links

Dairy Industry Act http://extwprlegs1.fao.org/docs/pdf/ken63519.pdf
Service Charter http://www.kdb.go.ke/service-charter/
Kenya Dairy Board Branch Network http://www.kdb.go.ke/branch-networks/
Import conditions for milk and milk products http://www.kilimo.go.ke/wp-content/uploads/2019/02/Import-conditions-for-milk-and-milk-products.pdf

Others

Any person who imports dairy produce is supposed to deliver to the Kenya Dairy Board within seven days of a written notice issued by the Board, a statement in writing giving information and particulars in relation to—
(a) the quantities of imported dairy produce held in stock previous to the notice or any other period as may be required by the Board, stating whether the dairy produce is held in bond or otherwise, and the date or dates of such importation;
(b) the quantities of the daily produce for which import orders have been placed, the anticipated date or dates of arrival in Kenya and the source of supply;
(c) the intended destination of imported dairy produce and the names and addresses of the intended distributors, wholesalers or retailers

Source https://www.wikiprocedure.com/index.php?title=Kenya_-_Obtain_Dairy_(Milk,_Cream,_Butter,_Ghee,_Cheese)_Products_Export_Permit

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