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How to Obtain Sugar Millers/Jaggery License (Mill Operating License) in Kenya

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How to Obtain Sugar Millers/Jaggery License (Mill Operating License) in Kenya by Kenyans247(m): Mon Feb 2020 03:50pm
Procedure
The Forms and Regulations Governing licensing of millers and jaggery can be accessed from the Downloads link on the Kenya Sugar Boards website. http://www.kenyasugar.co.ke/new/index.php/downloads/82-downloads

Fill out form A accordingly and accurately. Each application is supposed to be accompanied by all the required documents.

Submit the application form accompanied by the required documents to the Office of the Director Sukari Plaza.

Required Documents
Factory license as a proof that the applicant's operations comply with the provisions of the Factory's Act Cap 514.
List of all growers with sugarcane farming and supply contracts as proof of availability and adequacy of sugarcane supply
Declaration of nature of supply of sugarcane such as nucleus estate or independent non-contracted sugarcane growers
Details of the geographical area of production of sugarcane
A declaration with an undertaking that the quality of sugar and other products manufactured
The applicant shall meet the standards set by the Kenya Bureau of Standards in accordance with the Standards Act Cap 496
A certificate from a Public Health Officer and license as proof that applicants operations and premises satisfy safety and health standards stipulated by the Medical Officer of Health responsible for public health in accordance with the Public Health Act Cap. 242
Environmental impact assessment license as proof that applicant's operations comply with environmental standards set by the National Environmental Management Authority in accordance with the Environment, Management & Co-ordination Act 1999

Office Locations & Contacts
Kenya Sugar Board
Physical Address: Sukari Plaza, Upper Kabete Off Waiyaki Way
Postal Address: P.O. Box 51500-00200 Nairobi Kenya
City: Nairobi City County
Tel: +254-020-8018750-3 / 2023316-8
Mobile: +254 722-203127/ 8, 733-333378/ 9
Fax: +254 20 2021277
Hotline: 0707349908
Email Address: info@kenyasugar.co.ke
Website: http://www.kenyasugar.co.ke
Operating Hours: 8.00 am-1.00 pm / 2.00 pm to 5.00pm
Directions: View Directions http://www.businesslicense.or.ke/index.php/license/googlemap?office_type=1&id=84
Branches http://www.kenyasugar.co.ke/new/index.php/contact-details

Eligibility
No person shall operate a sugar mill or a jaggery mill unless he is a holder of a current license issued by the Board for that purpose so in order to do so, a person is supposed to apply for a license from the Board.

Any person who contravenes the provisions or acts in contravention of the conditions of any license granted thereunder commits an offence and shall be liable on conviction to a fine of not less than fifty thousand shillings but not exceeding one million shillings, or to imprisonment for a term not exceeding five years, or to both.


Fees
Application Fee: No Fee

License Fee: KShs. 100,000/= for jaggery mills and KShs. 1,000,000/=for sugar factories



Validity
1 year


Documents to Use
Application for license form for a sugar mill http://www.businesslicense.or.ke/uploads/201011//331689f3a368570e763f4887ac47d466.pdf

Download Form A http://www.kenyasugar.co.ke/new/images/FORM%20A.pdf


Processing Time
28 days

Instructions
Agency: Kenya Sugar Board

Contact Office: Office of the Director Sukari Plaza

Resolution Criteria:

An applicant may not be licensed if the board is of the position that sufficient number of millers exist;
That the applicant has not previously run his mill according to the regulations or any other legislation in force, or the required standards;
The miller has failed to honour the industry agreements entered into with other parties and related programmes;
That the miller has failed to remit any levies lawfully imposed on the industry payable to the Board or any other designated or authorized party or agent, or any other grounds which appear to the Board to be reasonable in the interest of the sugar industry.


Required Information
Name of the applicant
Physical address
Land reference number
Postal address
Location
Division
District
Province
Telephone number
Fax email
Registration number
Trade license number
Name(s) of ownership/shareholders
Names of the directors of the company
Legal status of the applicant
Date of establishment/incorporation
Registration certificate number
Name of the nearest commercial centre
Source of water and electricity
Memorandum and articles of association
Type of products and by-products to be manufactured
Type of technology employed in manufacturing the products specified
Brief description of the manufacturing process to be employed in the factory (attach separately)
Profile of all key personnel
Source and availability of sugar cane supply
Declaration

Need for the Document
A Sugar Millers/Jaggery License (Mill Operating License) is a license issued by the Kenya Sugar Board and allows the holder to operate a sugar mill or a jaggery mill in Kenya for the production of sugar including refined sugar and other by-products



Information which might help
The Board does not issue a license under the Sugar Act unless;
it is of the opinion that the applicant is a fit and proper person to hold such a license; and
it is satisfied that the applicant has sufficient knowledge, experience and capacity to enable him conduct business or that he has, amongst his staff, a person with such knowledge and experience:
Provided that the issuance of a license to an applicant is not be withheld without reasonable cause.

Every license should specify the premises upon which the milling of sugar may be carried on.
Every license should, unless earlier revoked, expires on the 30th June next following the date of issue.
There are payable fees for the issue of a license, such fees are as the Board, after consultation with the Minister, may prescribe.
An application for the renewal of a license should be made to the Board not later than the 1st June in the year in which the current license is due to expire.


Other uses of the Document/Certificate
Allows the holder to operate a sugar factory or jaggery mill.

Others
The Kenya Sugar Board (KSB) is the regulatory body of the Sugar Industry, established on 1st April, 2002, under the Sugar Act 2001, succeeding the defunct Kenya Sugar Authority. The mandate of the Kenya Sugar Board as stipulated in Section 4 (1) and 4 (2) of the Sugar Act 2001 is as follows:

Regulate, develop and promote the Sugar Industry.
Co-ordinate the activities of individuals and organizations within the industry.
Facilitate equitable access to the benefits and resources of the industry by all interested parties.
The Kenya Sugar Board is charged with the responsibility of regulating, developing and promoting the Kenya Sugar Industry. Its specific roles are to:

Co-ordinate the activities of individuals and organizations within the industry;
Facilitate the equitable access to the benefits and resources of the industry by all interested parties;
Formulate and implement overall policies and plans for the development of the industry;
Act as an intermediary between the Government and the industry;
Facilitate the flow of research findings to interested parties;
Monitor the domestic market in to identify and advice on any distortions in the sugar market;
Facilitate the arbitration of disputes among interested parties;
Facilitate the export of Local sugar;
Promote and encourage the use of environment friendly technologies in the industry;
Provide advisory services to growers and millers;
Facilitate an equitable mechanism for the pricing of sugar-cane and appropriation of proceeds from the disposal of the by-products of sugar production between growers and millers;
Represent the industry in other organizations that are relevant to the promotion of the industry;
Oversee the formulation of standard provisions governing the mutual rights and obligations of growers and millers;
Collect collate and analyze industry statistics and maintain a database for the industry; and
Promote the efficiency and development of the industry through the establishment of appropriate institutional linkages.

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