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How to Validate or Equate Foreign Educational Certificate (KNEC) in Kenya

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How to Validate or Equate Foreign Educational Certificate (KNEC) in Kenya by Kenyans247(1): Mon 16, March, 2020 02:36pm
Procedure

Apply In-Person
You should write to the Chief Executive Officer request letter stating the reason for equation and give the postal address of the institution or organization which requested for the equation. The letter should be addressed to the
Chief Executive Officer,
Kenya National Examinations Council (KNEC),
P. 0. Box 73598- 00200 City Square, Nairobi;
Secondary School principals seeking for equation of primary school certificate should state the year the student joined the school, at what level and the current level
Attach the following documents with the request letter
a) The original certificates and birth certificate for equation of primary school certificates whose owners are minors (these will be returned to the owner after the verification excise).
b) Photocopies of all the original certificates.
c) A leaving certificate/school leaving testimonials from the institution attended during the course for each certificate presented for equation and the preceding certificates. A client seeking for equation of Secondary School Level must produce the Primary level certificate.
d) A letter by the Embassy/Ministry of Education of the country here the certificate originated from giving a detailed report on the accreditation status of the examination board which issued the certificate.
The following are the charges for equation of certificates by KNEC
Kenya shillings three thousand, four hundred and eighty (Ksh 3,480/=) (inclusive of 16% VAT) will be charged for equation of each foreign certificate.
Kenya shillings three thousand, four hundred and eighty (Ksh 3,480/=) (inclusive of 16% VAT) will be charged for evaluation of each KNEC awarded certificate send outside Kenya.
Kenya shillings one thousand, one hundred and sixty (Khs 1,160/=) (inclusive of 16% VAT) will be charged for evaluation of each KNEC awarded certificate send within Kenya
Payments are to be made to the General Transactions account in any of the four bank accounts given below using the KNEC deposit slips available at the banks:
i. Cooperative Bank of Kenya Ltd 01136030120307
ii. National Bank of Kenya Ltd 01001-60314300
iii. Kenya Commercial Bank 1116686937
iv. Equity Bank 047-0294988491
After making the payment you should forward the deposit slip with the application for equation to the Equations Office, KNEC.
You are advised not to pay for the service of equation before their documents are verified by the Kenya National Examinations Council.
You can request for the equated certificate to be faxed/emailed to you. You should provide the fax number/email address and a fee of Kenya shillings one thousand, three hundred and ninety two shillings Khs 1,3921=)for this service.
Money deposited for the purpose of equating a certificate (deposit slips) are only valid if submitted to KNEC within twelve (12) months after banking.
Where necessary, the applicant requesting for equation should also provide the following documentary evidence:
A copy of the syllabus to show the course content.
A letter from the examining board/institution giving details of the mode of assessment/ evaluation i.e. Formative and/or summative assessment

Required Documents

Original Educational Certificate
Photo Copies of Original Certificate
A leaving certificate/School leaving testimonials from the institution attended during the course for each certificate presented for equation and the preceding certificates.
A letter by the embassy/ministry of education of the country where the certificate originated from giving a detailed report on the accreditation status of the examination board which issued the certificate.
A copy of the syllabus to show the course content. (if requested)
A letter from the examining board/institution giving details of the mode of assessment/evaluation i.e. Formative and/or summative assessment. (if requested)

Office Locations & Contacts

Kenya National Examinations Council

Chief Executive Officer

P.O. Box: 73598 00200, Nairobi, Kenya.

Tel: +254 020 3317412 / 3317413 / 3317419 / 3317427 / 3341027 3341050 / 3341071 / 3341098 / 3341113 / 2213381

Fax: +254-020- 2226032

Email: info@knec.ac.ke

Website: Kenya National Examinations Council


National Bank Building]

Harambee Avenue

Tel: +254 - 020 246919 / 020-247204

Ex-telecoms House, 3rd floor

Haile Selassie Avenue,

Tel: +254 -020 2211545/6/7


Mitihani House

Dennis Pritt Road,Kilimani

Tel: +254 - 020 2713874 / 020-2713894 / 020-2713845; 020-2715980 / 020-2711536

Industrial Area Offices,

Ministry of Public Works, Supplies Branch,

Likoni Road.

Tel: +254 - 020 650821 / 020-650822

Email: info@knec.ac.ke

Eligibility

A person holding a foreign certificate and seeking to join an institution offering the Council’s examinations shall obtain an equation from the Council before joining that institution.
Such certificates should have been awarded by an accredited examining board or an institution mandated by law to offer the examination and certificates.

Fees

Ksh 3,480 is charged for equation of each foreign certificate.
Ksh 3,480 is charged for evaluation of each KNEC awarded certificate send outside Kenya.



Validity

The equation letter is meant for use by the institution to which it is addressed to.



Documents to Use
Guidelines on equation of foreign certificates: Revised edition IV Guidelines Revised edition IV

Processing Time

The processing time is 10 working days

Instructions

Write a request letter addressed to the Council Secretary of the Kenya National Examinations Council, Stating the reason for equation and give the postal address of the institution or government office which requested for the equation.
Attach the following documents with your request.
a) Original Educational Certificate.
b) Photo Copies of Original Certificate.
c) A leaving certificate/School leaving testimonials from the institution attended during the course for each certificate presented for equation and the preceding certificates.
d) A letter by the embassy/ministry of education of the country where the certificate originated from giving a detailed report on the accreditation status of the examination board which issued the certificate.
Pay a non-refundable fee of Khs 3,480.00 for equation of all foreign certificates and one thousand, one hundred and sixty Khs 1.160/- for equation or evaluation of all local certificates.
All payments are inclusive of 16% VAT.
Forward the deposits slip with the application for equation to the equations office, KNEC.
If you like the equated certificate to be faxed or e-mailed, you should provide the fax number/e-mail address and a fees of Kenya shillings one thousand, three hundred and ninety two shillings Khs 1,392/= for this service.
For any lost/misplaced equation letter by the institution, a search fee of Kenya shillings five hundred and eighty Khs 580/= will be charged.

Required Information

Name of the applicant
Address and contact information
School or Examination Center
Full index Number
Course syllabus
Name of the Examination
Examination body
Year of examination
National ID
Applicant signature
Proof of payment

Need for the Document

A person holding a foreign certificate and seeking to join an institution offering the Council’s examinations shall obtain an equation from the Council before joining that institution.

Information which might help

The Kenya National Examinations Council (KNEC) equates school and post school certificates. The conditions for equation are as outlined below
Such certificates should have been awarded by an accredited examining board or an institution mandated by law to offer the examination and certificates.
Institutional based certificates/courses (local or International) similar to those offered by KNEC are not equitable.
For any equation to be undertaken by KNEC, the applicant must have met the entry requirements of the equivalent course(s) offered by KNEC at the time e.g. if someone has taken an equivalent of a Pl course outside the country and seeks equation, they must have attained the Kenyan equivalent entry qualification required for the course for their certificates to be equated by KNEC.
Clients seeking equation of Advanced level certificates must provide “O” level certificate and the two certificates must be submitted to the Council when seeking equation.
Clients who sat for the KCSE examination and are applying for equation of Advanced Level certificates must have had KCSE mean grade of C (plain).
The applicant must have covered the subjects that are mandatory for one to state the awarding rules e.g. for a certificate to be equated to KCSE, the applicant must have sat for 7 (seven) subjects including Mathematics, a language i.e. English, two Sciences, one Humanity.
The applicant must have been under formal instruction for the appropriate number of years/contact hours of study at that particular level as per the KNEC requirements.
All foreign examinations/courses taken locally or internationally but not done in the country of origin of the said examination/course are not equitable to KNEC qualifications.
All courses undertaken through correspondence/distance learning have no equivalence to any KNEC qualification because contact hours by a learner are a requirement by KNEC.
All persons holding foreign qualifications and seeking to join any educational institution (School and Post school) offering KNEC examinations must get an equation/equivalence from KNEC before joining the said institution.
Any person seeking an equation/equivalence and holding a certificate written in any language other than English or Kiswahili must have the certificate translated by the Embassy of their respective country or Alliance Françoise for certificates written in French or any other recognized institution for other languages.
All certificates submitted for equation/equivalence must be verified or confirmed by the Examinations Board that issued the certificate. The confirmation/verification of results should be sent by the Examination Board directly to the Chief Executive Officer, KNEC through this email address, cco@knec.ac.ke

Other uses of the Document/Certificate

A person holding a foreign certificate and seeking to to present his/her qualifications to an employer can obtain an equation from the Council to present to the employer.


External Links

Kenya National Examinations Council (KNEC): Kenya National Examinations Council


Others

Note that the equation letter is meant for use by the institution to which it is addressed to, and therefore SHOULD NOT be given or copied to the candidate/parent or guardian.
KNEC will only equate certificates where a method (formula) for conversion exists and where the curriculum followed is known to KNEC.
The KNEC rules and regulations governing equation/equivalence of certificates are subject to change without Notice.

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