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How to Amend a Non-Governmental Organization Constitution in Kenya

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How to Amend a Non-Governmental Organization Constitution in Kenya by Kenyans247(m): Sat Jan 2020 07:08am
Procedure
A non-governmental organization (NGO) is a non-profit, voluntary citizens’ group that is organized on a local, national or international level.
All NGO’s must be registered by NGO Coordination Board in accordance with the NGO coordination Act.

Apply In-Person
The Board of directors of a NGO should carry out a meeting and take minutes on having a amendment’s to the constitution.
This is followed by amending of the NGO’s constitution.
Once the new constitution is ready and a formal application addressed to the Executive Director seeking for consent, signed by the five registered officials of the Organization should be made.
The application should be submitted to the Non-Governmental Organizations Co-ordination Board offices together with the required documents.
(i) Minutes of the meeting proposing amendment .
The minutes should be submitted within 14 days from the date of meeting.
The minutes should indicate the reasons for having the amendment.
(ii) Amended copy of the constitution with highlighted sections to be amended
You should then proceed to pay the processing fees and summit the receipt to the Non-Governmental Organizations Co-ordination Board offices. A Processing fee of Kes.4,000/= is charged for the request.
Payments by Cheque or cash should be made to:
NGO’s co-Ordination Board Account no: 01136030582102
Co-operative bank
Co-op house branch
On Completion of this process, it will take Non-Governmental Organizations Co-ordination Board two days to acknowledge the amendments and affect them within 90 days.

Required Documents

Formal application addressed to the Executive Director seeking for consent, signed by the five (5) registered officials of the Organization.
Copy of the Minute of the meeting authorizing the amendments to the Constitution to be submitted within 14 days of the meeting clearly giving reasons for the amendment.
Copy of the new Constitution with highlighted sections to be amended.

Office Locations & Contacts

The Non-Governmental Organizations Co-ordination Board - Head Office
15th floor Co-op Bank House, Haile Selassie Avenue
P.O. Box 44617-0100
Nairobi, KENYA
Telephone: +254 (20) 2214044 / +254 (20) 2214044
E-mail: info@ngobureau.or.ke
Website: NGO Bureau

Kisumu regional Office
Adala Otuko road, behind St Joseph Catholic church
Milimani, Kisumu
Telephone: +254 (20) 2662604

Mombasa Regional Office
NSSF Building 5th Floor
Nkurumah Road, Mombasa
Tel: 0776162231

Garissa Regional Office
Regional Co-ordinator’s Office 2nd floor
(Former provincial Commissioners Office)
Tel: 0733380280

Eldoret Regional Office
Deputy County Commissioners Office- Eldoret East
Kapsoya
Tel: 0723278047

Eligibility

Registered Non-governmental organisations in Kenya are eligible to make an amendment of their constitution.

Fees

A processing fee of Kes.4,000/= is charged

Validity

The validity of the constitution is forever.

Documents to Use

The application is done by writing the request letter to the Executive Director of the Non-Governmental Organization Board.

Processing Time

On Completion of this process, it will take Non-Governmental Organizations Co-ordination Board two days to acknowledge the change the name and changes are effected within 90 days

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Instructions

The Board of directors of a NGO should carry out a meeting and take minutes on having a amendment’s to the constitution.
Amend the NGO’s constitution.
Make formal application addressed to the Executive Director seeking for consent, signed by the five registered officials of the Organization should be made.
The application should be submitted to the Non-Governmental Organizations Co-ordination Board offices together with the required documents.
Pay the processing fees and summit the receipt to the Non-Governmental Organizations Co-ordination Board offices
On Completion of this process, it will take Non-Governmental Organizations Co-ordination Board two days to acknowledge the change the name and amendments are effected within 90 days.

Required Information

Name of NGO.
Proposed name changes
Reasons for amendment
Names, designations, and signatures of five registered officials
Minute of the meeting authorizing the amendments

Need for the Document

This application allows for a NGO to amend its constitution.

Information which might help

The Non-Governmental Organizations Co-ordination Board is a State Corporation established by the Non-Governmental Organizations Co-ordination Act (Cap 19) of 1990. The Board has the responsibility of regulating and enabling the NGO sector in Kenya.
The Board is currently under the Ministry of Interior and Coordination of National Government.
All NGO applications should be typed or filled in block letters.
All applications MUST contain ORIGINAL signatures of the officials and members as applicable.
All signatures must be originals, scanned copies will not be accepted

External Links

Non-Governmental Organizations Coordination Act 1990 Kenya http://www.usig.org/countryinfo/laws/Kenya/Non-Governmental_Organizations_Coordination_Act_1990__Kenya_%20.pdf

Source https://www.wikiprocedure.com/index.php?title=Kenya_-_Amendment_of_Non-Governmental_Organization_Constitution

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