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How to Apply for Accreditation of Certification Body in Kenya

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How to Apply for Accreditation of Certification Body in Kenya by Kenyans247(1): Sun Jan 2020 08:15am
Step one Enquiry through telephone, email or contact with KENAS staff.

Step two - Formal response by responsible KENAS officer on the terms and conditions applicable to provision of accreditation service by KENAS including training where necessary.

Step three - Formal application for accreditation by the client.

Step four - Review of application including support documentation provided by applicant client (Desk Assessment)

Step five - Formal response by KENAS to the applicant/client regarding the outcome of the review of application and the conformity assessment bodys documentation.

Step six - On site assessment

Step seven - Follow up assessment of the applicant/client for determination of effective implementation of the corrective action requests (CARs) raised

Step eight - Decision by the KENAS accreditation committee as regards outcome and/or report of the assessment.

Step nine - Formal communication of the decision to the client/applicant.

Step ten - Formal issuance of an accreditation certificate to the client/applicant.

Step eleven - Periodical surveillance assessment of the accredited Conformity Assessment Body.

Required Documents
Application form
Cross reference matrix of internal documents against the normative standard
Quality Manual
Operating Procedures/ Methods
Evidence of PT / ILC
Application Fee paid

Office Locations & Contacts
Kenya Accreditation Service (KENAS)

Embankment Plaza, 2nd floor, Longonot Road, Upper Hill
P. O. Box 47400 - 00100 Nairobi
Telephone: +254 725 227 640
Fax: +254 787 395679
Email: info@kenyaaccreditation.org
Website: http://kenas.go.ke/
View Map http://kenas.go.ke/contact-us/

A personnel certification Body
Product Certification Body
Management Systems Certification Body

Gazetted Fees

Assessment fees

Application - KShs. 40,000
Document Review - KShs.95, 000
Assessment (initial) - KShs. 250,000

Second Schedule

Other Charges

Pre-assessment - KShs.50,000
Additional Assessor per day - KShs.60,000
Application for Extension (all inclusive, except for VAT) - KShs. 250,000
Review of re-submitted Documents - KShs. 45,000

Third Schedule

Annual fees

Annual Accreditation Fee - KShs.192,500


Any fee charged shall be subject to value added tax.
The assessment fee has taken into account one assessor unit for two days.
The assessor unit consists of one lead assessor, a technical expert/assessor and Kenya Accreditation Service support required to facilitate the assessment. For complex assessment or wider scopes, the additional assessor/expert shall be charged based on the rate indicated on other charges.
These fees do not cover the cost of travel and accommodation outside Nairobi. The fees shall be borne by the client in the event that there are no established assessors within the region or location.
The Kenya Accreditation Service shall retain as penalty ten percent in value of accreditation assessments that are cancelled less than five days to the assessment date.

Documents to Use
Application Form for Accreditation http://kenas.go.ke/wp-content/uploads/2014/04/KENAS-TS-F-022-03-Application-for-Accreditation.doc

The Certification Pillar in KENAS offers accreditation to all types of Certification bodies. KENAS assesses and accredits Certification Bodies (CBs) that demonstrate competence to audit and certify organizations conforming to management systems products, processes, services or personnel standards. Accreditation by a recognized and respected body such as KENAS ensures the impartiality and competence of the CB and fosters confidence and acceptance of the CBs certifications by end users in the public and private sectors.

Accreditation is the independent evaluation of certification bodies against International Standards e.g. ISO/IEC 17021 (Requirements for bodies providing audit and certification of management systems) to ensure their impartiality, competence and consistency. Accreditation is based on the assessment visits to the certification body to evaluate how their functions are performed in practice and includes KENAS witnessing the certification body performing audits.

KENAS offers certification bodies accreditation to the international standard ISO listed below

17021 Conformity assessment requirements for bodies auditing and certification of management systems http://kenas.go.ke/certification-bodies/isoiec-17021-management-systems/

ISO/IEC 17024 Conformity assessment General requirements for bodies operating certification of persons http://kenas.go.ke/certification-bodies/isoiec-170242003-for-persons/

ISO/IEC 17065 General requirements for bodies operating product certification systems http://kenas.go.ke/certification-bodies/isoiec-170652012-for-productsprocesses-and-services/

Required Information
Contact details
Address (Physical)
Address (Postal)
Contact person
Position within the organization
Type and Nature of business
If organization operate on several sites
Organization details
The Legal Status of your organization
Total Number of Staff
List the conformity Assessment Services offered
If your conformity Assessment activities are part of a larger organization
Other organization activities
Scope of accreditation

Need for the Document
Accreditation is a formal third party confirmation that Conformity Assessment Bodies (CABs) are competent to carry out specific conformity assessment activities. Conformity Assessment Bodies are those bodies that assess the compliance and or conformance of products, services and suppliers to guided specifications and requirements e.g. Testing and Calibration Laboratories, Proficiency testing Laboratories, Inspection and verification bodies, Medical Laboratories, Certification bodies etc.

Accreditation is distinct from certification because certification focuses on an organization overall compliance with systems and products standards rather than the technical competence which is what accreditation focuses on. Therefore accreditation becomes a formal recognition to the CABs that they are competent to carry out conformity assessment tasks.

Kenya Accreditation Service (KENAS) is the only national accreditation body for Kenya that gives formal recognition that Certification Bodies (CBs), Inspection Bodies (IBs) and Laboratories (testing and calibration, medical, veterinary, pharmaceuticals, proficiency testing scheme providers) are competent to carry out specific conformity assessment tasks.

A Certification Body is an independent and impartial organization possessing the necessary competence to carry out the certification of a management systems, products, processes, services or personnel.

Information which might help
KENAS is an associate member to ILAC Arrangements based on mutual evaluation and acceptance of other MRA Partner laboratory accreditation systems. Such international arrangements facilitate acceptance of test / calibration results between countries to which MRA partners represent. This developing system of international mutual recognition agreements between accreditation bodies has enabled accredited conformity assessment bodies to achieve a form of international recognition, and has allowed test data accompanying exported goods to be readily accepted on overseas markets amongst the countries which have already qualified as significant to ILAC Arrangements. This effectively reduces costs for both the exporters and the importers, as it reduces or eliminates the need for products to be re-tested in another country.

ISO/IEC 17024:2003 for Persons

A personnel certification body is an organization that administers individual credentials

A personnel certification body is an organization that administers individual credentials. A personnel certification body develops criteria against which an individual needs to demonstrate competencies and ensures these criteria are demonstrable by applicants before certifying them.

Most personnel certification body offer professional certification if an individual meets minimal requirements such as a minimum number of years of related working experience, minimum education level and having passed a certification exam or equivalent.

ISO/IEC 17024 contains principles and requirements for a body certifying persons against specific requirements, and includes the development and maintenance of a certification scheme for persons.

This International Standard is designed to harmonize the personnel certification process worldwide. The issues that ISO 17024 tackles can be summarized as

Defining what it is to be examined (the competencies)
Knowledge, skills and personal attributes
Examination must be independent
Examination must be a valid test of competence-where competency is typically described as the demonstrated ability to apply knowledge, skills and attr

Source https://www.wikiprocedure.com/index.php?title=Kenya_-_Apply_for_Accreditation_of_Certification_Body

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