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How to Apply for Accreditation of Inspection and Verification Body in Kenya

Kenyans247 / Kenyans247 / General / Huduma Centre / How to Apply for Accreditation of Inspection and Verification Body in Kenya (18 Views)

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How to Apply for Accreditation of Inspection and Verification Body in Kenya by Kenyans247(m): Sun Jan 2020 08:05am
Step one Enquiry through telephone, email or contact with KENAS staff.

Step two - Formal response by responsible KENAS officer on the terms and conditions applicable to provision of accreditation service by KENAS including training where necessary.

Step three - Formal application for accreditation by the client.

Step four - Review of application including support documentation provided by applicant client (Desk Assessment)

Step five - Formal response by KENAS to the applicant/client regarding the outcome of the review of application and the conformity assessment bodys documentation.

Step six - On site assessment

Step seven - Follow up assessment of the applicant/client for determination of effective implementation of the corrective action requests (CARs) raised

Step eight - Decision by the KENAS accreditation committee as regards outcome and/or report of the assessment.

Step nine - Formal communication of the decision to the client/applicant.

Step ten - Formal issuance of an accreditation certificate to the client/applicant.

Step eleven - Periodical surveillance assessment of the accredited Conformity Assessment Body.

Required Documents
Application form
Cross reference matrix of internal documents against the normative standard
Quality Manual
Operating Procedures/ Methods
Evidence of PT / ILC
Application Fee paid

Office Locations & Contacts
Kenya Accreditation Service (KENAS)
Embankment Plaza, 2nd floor, Longonot Road, Upper Hill
P. O. Box 47400 - 00100 Nairobi
Telephone: +254 725 227 640
Fax: +254 787 395679
View Map

This accreditation service is available to all inspection and verification services including in-house and independent services, from one-person operations to large-scale inspection and verification bodies.

Gazetted Fees

Assessment fees

Application - KShs. 40,000
Document Review - KShs.95, 000
Assessment (initial) - KShs. 250,000

Second Schedule

Other Charges

Pre-assessment - KShs.50,000
Additional Assessor per day - KShs.60,000
Application for Extension (all inclusive, except for VAT) - KShs. 250,000
Review of re-submitted Documents - KShs. 45,000

Third Schedule

Annual fees

Annual Accreditation Fee - KShs.192,500


Any fee charged shall be subject to value added tax.
The assessment fee has taken into account one assessor unit for two days.
The assessor unit consists of one lead assessor, a technical expert/assessor and Kenya Accreditation Service support required to facilitate the assessment. For complex assessment or wider scopes, the additional assessor/expert shall be charged based on the rate indicated on other charges.
These fees do not cover the cost of travel and accommodation outside Nairobi. The fees shall be borne by the client in the event that there are no established assessors within the region or location.
The Kenya Accreditation Service shall retain as penalty ten percent in value of accreditation assessments that are cancelled less than five days to the assessment date.

Inspection is the examination of a product design, product, service, process or installation, to determine conformity with general or specified requirements. Inspection bodies must demonstrate, to an accreditation body, that they have the necessary competence to perform specified tasks before they can achieve accreditation.

Inspection is an essential part of ensuring the operational safety of many items that the public use in their daily lives. Safety of food production is a prime example, as are cranes, boilers and pressure vessels used in the workplace. The competence of inspection services employed by local and national authorities and other organizations to ensure regulatory requirements are being met is often assured by accreditation.

There is a close relationship between inspection, testing and measurement. Inspection involves examinations by competent personnel using techniques including:

Visual examination
Visual comparison with standards (e.g. colour matching)
Dimensional checks
Examination using gauges and instruments.
Examples of activities which benefit from accreditation include inspection of pressure equipment, cranes and passenger ropeways, inspection of offshore structures for oil and gas exploration and production, mechanical equipment inspection, non-destructive testing, inspection of meat, dairy products and other food production, bio-security and border control inspections, to name a few.

Required Information
Contact details
Address (Physical)
Address (Postal)
Contact person
Position within the organization
Type and Nature of business
If organization operate on several sites
Organization details
The Legal Status of your organization
Total Number of Staff
List the conformity Assessment Services offered
If your conformity Assessment activities are part of a larger organization
Other organization activities
Scope of accreditation

Need for the Document
Accreditation is a formal third party confirmation that Conformity Assessment Bodies (CABs) are competent to carry out specific conformity assessment activities. Conformity Assessment Bodies are those bodies that assess the compliance and or conformance of products, services and suppliers to guided specifications and requirements e.g. Testing and Calibration Laboratories, Proficiency testing Laboratories, Inspection and verification bodies, Medical Laboratories, Certification bodies etc.

Accreditation is distinct from certification because certification focuses on an organization overall compliance with systems and products standards rather than the technical competence which is what accreditation focuses on. Therefore accreditation becomes a formal recognition to the CABs that they are competent to carry out conformity assessment tasks.

Kenya Accreditation Service (KENAS) is the only national accreditation body for Kenya that gives formal recognition that Certification Bodies (CBs), Inspection Bodies (IBs) and Laboratories (testing and calibration, medical, veterinary, pharmaceuticals, proficiency testing scheme providers) are competent to carry out specific conformity assessment tasks.

The KENAS Inspection and Verification accreditation program, provides Inspection bodies and Verification conformity assessment bodies with a means of demonstrating to their customers their superior competence and professional excellence skills in executing inspection and verification mandates in conformance to ISO/IEC 17020 international standard. This accreditation service is available to all inspection and verification services including in-house and independent services, from one-person operations to large-scale inspection and verification bodies.

Information which might help
Benefits of Inspection Accreditation

Minimize risk

Throughout the world today, businesses and customers seek reassurance that the products, materials or services they produce or purchase meet their expectations or conform to specific requirements. This often means that the items are inspected to determine their characteristics against a standard or a specification. For the manufacturer or supplier, choosing a technically competent inspection body minimizes the risk of producing or supplying a faulty product.

Avoid expensive re-inspection

Inspecting products and materials can be expensive and time consuming. If the quality of the inspection is poor, the consequences can be expensive; as well as the need for re-inspection, if a product has failed to meet specifications or customer expectations, it may lead to product recalls, rework, litigation and reimbursement. If re-inspection is required, it is invariably damaging to the reputation of the supplier or manufacturer too. Choosing a technically competent inspection body minimizes the chance of additional inspection being required.

Enhance your customers confidence

Confidence in a product is enhanced if clients know it has been thoroughly evaluated by an independent, competent inspection body. This is particularly so if a product supplier can demonstrate to their customers that the inspection body itself has been evaluated by a third party. Increasingly customers are relying on independent inspection evidence, rather than simply accepting a suppliers word that the product is fit for purpose.

Reduce costs and improve acceptance of goods internationally

Through the KENAS Inspection accreditation, technically competent, accredited inspection bodies receive international recognition, which allows their inspection reports to be more readily accepted in other eco


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