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How to Apply for Accreditation of Testing and Calibration Laboratory in Kenya

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How to Apply for Accreditation of Testing and Calibration Laboratory in Kenya by Kenyans247(1): Sun Jan 2020 09:36am
Step one Enquiry through telephone, email or contact with KENAS staff.

Step two - Formal response by responsible KENAS officer on the terms and conditions applicable to provision of accreditation service by KENAS including training where necessary.

Step three - Formal application for accreditation by the client.

Step four - Review of application including support documentation provided by applicant client (Desk Assessment)

Step five - Formal response by KENAS to the applicant/client regarding the outcome of the review of application and the conformity assessment bodys documentation.

Step six - On site assessment

Step seven - Follow up assessment of the applicant/client for determination of effective implementation of the corrective action requests(CARs) raised

Step eight - Decision by the KENAS accreditation committee as regards outcome and/or report of the assessment.

Step nine - Formal communication of the decision to the client/applicant.

Step ten - Formal issuance of an accreditation certificate to the client/applicant.

Step eleven - Periodical surveillance assessment of the accredited Conformity Assessment Body.

Required Documents
Application form
Cross reference matrix of internal documents against the normative standard
Quality Manual
Operating Procedures/ Methods
Evidence of PT / ILC
Application Fee paid

Office Locations & Contacts
Kenya Accreditation Service (KENAS)
Embankment Plaza, 2nd floor, Longonot Road, Upper Hill
P. O. Box 47400 - 00100 Nairobi
Telephone: +254 725 227 640
Fax: +254 787 395679
Email: info@kenyaaccreditation.org
Website: http://kenas.go.ke/
View Map http://kenas.go.ke/contact-us/

KENAS provides accreditation to:

Laboratories undertaking any sort of testing or calibration in the specified fields.
Private or government laboratories.
Small operations to large multi-field laboratories.
Site facilities, temporary field operations and mobile laboratories.

Gazetted Fees http://kenas.go.ke/our-services/gazetted-fees/

Assessment fees

Application - KShs. 40,000
Document Review - KShs.95, 000
Assessment (initial) - KShs. 250,000

Second Schedule

Other Charges

Pre-assessment - KShs.50,000
Additional Assessor per day - KShs.60,000
Application for Extension (all inclusive, except for VAT) - KShs. 250,000
Review of re-submitted Documents - KShs. 45,000

Third Schedule

Annual fees

Annual Accreditation Fee - KShs.192,500


Any fee charged shall be subject to value added tax.
The assessment fee has taken into account one assessor unit for two days.
The assessor unit consists of one lead assessor, a technical expert/assessor and Kenya Accreditation Service support required to facilitate the assessment. For complex assessment or wider scopes, the additional assessor/expert shall be charged based on the rate indicated on other charges.
These fees do not cover the cost of travel and accommodation outside Nairobi. The fees shall be borne by the client in the event that there are no established assessors within the region or location.
The Kenya Accreditation Service shall retain as penalty ten percent in value of accreditation assessments that are cancelled less than five days to the assessment date.

3 years

Documents to Use
Application Form for Accreditation http://kenas.go.ke/wp-content/uploads/2014/04/KENAS-TS-F-022-03-Application-for-Accreditation.doc

The laboratories seeking accreditation are assessed in accordance with ISO/IEC 17025:2005 for testing and calibration laboratories. A laboratory wishing to be accredited by KENAS must have a Quality Manual on its Quality System satisfying the requirements as described in various clauses of ISO/IEC 17025 standard. Quality System documentation and its implementation by the laboratories shall be verified by the Assessors for its compliance in accordance with ISO/IEC 17025 standard. The laboratory management shall demonstrate to the KEBS Assessment Team that all requirements as laid down in the ISO/IEC 17025, Specific Criteria and other Guidelines / Requirements of KENAS are being followed. All applications for accreditation shall have to be in accordance with ISO/IEC 17025 Standard.

Modifications to the Accreditation Criteria

If KENAS modifies the accreditation criteria, it shall inform the laboratory of this in writing giving a transition period of at least 6 months to the laboratory to align in accordance with the modified criteria.


All decisions regarding accreditation to laboratories shall be open to appeal to KENAS by laboratories and their users. Decision by KENAS after investigation of appeal shall be final.

Required Information
Contact details
Address (Physical)
Address (Postal)
Contact person
Position within the organization
Type and Nature of business
If organization operate on several sites
Organization details
The Legal Status of your organization
Total Number of Staff
List the conformity Assessment Services offered
If your conformity Assessment activities are part of a larger organization
Other organization activities
Scope of accreditation

Need for the Document
Accreditation is a formal third party confirmation that Conformity Assessment Bodies (CABs) are competent to carry out specific conformity assessment activities. Conformity Assessment Bodies are those bodies that assess the compliance and or conformance of products, services and suppliers to guided specifications and requirements e.g. Testing and Calibration Laboratories, Proficiency testing Laboratories, Inspection and verification bodies, Medical Laboratories, Certification bodies etc.

Accreditation is distinct from certification because certification focuses on an organization overall compliance with systems and products standards rather than the technical competence which is what accreditation focuses on. Therefore accreditation becomes a formal recognition to the CABs that they are competent to carry out conformity assessment tasks.

Kenya Accreditation Service (KENAS) is the only national accreditation body for Kenya that gives formal recognition that Certification Bodies (CBs), Inspection Bodies (IBs) and Laboratories (testing and calibration, medical, veterinary, pharmaceuticals, proficiency testing scheme providers) are competent to carry out specific conformity assessment tasks.

The Testing and Calibration Pillar in KENAS provides accreditation for the recognition of the technical competence of a testing and calibration laboratory for a specific task following ISO/IEC 17025:2005.

KENAS testing and calibration has been established with the objective to provide Government, Industry and Private laboratories in general with a scheme for third-party assessment of the quality and technical competence of testing and calibration laboratories to carry out specific testing, measurements and calibrations. Government of Kenya has authorized KENAS as the sole accreditation body for Testing and Calibration laboratories.

Information which might help
The concept of Laboratory Accreditation was developed to provide a means for third-party attestation of the competence of laboratories to perform specific type(s) of testing and calibration.

Laboratory Accreditation provides formal recognition of competent laboratories, thus providing a ready means for customers to find reliable testing and calibration services in order to meet their demands.

Laboratory Accreditation enhances customer confidence in accepting testing / calibration reports issued by accredited laboratories. The globalization of the Kenyan economy and the liberalization policies initiated by the Government in reducing trade barriers and providing greater thrust to exports makes it imperative for Accredited Laboratories to be at international level of competence.

For Accreditation, the laboratories should be legally identifiable & appropriately registered. They can be a part of a big organization or an independent entity.

KENAS scope for accreditation extends to:-

Testing Laboratories

Biological, Chemical, Electrical, Electronics, Fluid-Flow, Mechanical, Non-Destructive, Photometry, Radiological, Thermal Calibration Laboratories

Electro-Technical, Mechanical, Fluid Flow, Thermal & Optical, Radiological.


Prepare your laboratorys application for KENAS accreditation, giving all desired information and enlisting the test(s) / calibration(s) along with range and measurement uncertainty for which the laboratory has the competence to perform. Laboratory can apply either for all or part of their testing / calibration facilities.
Laboratory has to take special care in filling the scope of accreditation for which the laboratory wishes to apply. In case, the laboratory finds any clause (in part or full) not applicable to the laboratory, it shall furnish the reasons.
Laboratories are required to submit three sets of duly filled in application forms for each field of testing / calibration along with two sets of Quality Manual and Ap

Source https://www.wikiprocedure.com/index.php?title=Kenya_-_Apply_for_Accreditation_of_Testing_and_Calibration_Laboratory

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