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How to Apply for Milk Cooling Plant License in Kenya

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How to Apply for Milk Cooling Plant License in Kenya by Kenyans247(m): Mon Jan 2020 10:26am
Procedure

For New Projects


Before construction of the milk cooling plant and layout of equipment commences, ensure that you have obtained all necessary legal approvals are obtained. These approvals include:
(i). Approval from National Environmental Management Authority (NEMA)
(ii). Survey Plan from survey Kenya
(iii).Architectural plans
(iv). Structural plans
(v). Ownership documents
(vi). Building permit
(vii).Project registration with the National Construction Authority
Submit copies of the necessary approval documents to the Kenya Dairy Board to get an Assurance Letter. An Assurance Letter is issued on APPLICATION to KDB in order to provide a framework for license issuance upon completion of project
Seek regular advisory services from KDB’s Compliance Officers as construction and equipment layout goes on
On completion of construction of the milk cooling facility, contact the nearest KDB office for a preliminary inspection of plant.
Where areas of non-compliances are identified from the inspections, improvements should be undertaken to the construction so that everything is up to par.
If everything is in order, you can move on to the next step and make your application for a milk cooling plant license online through the Kenya Dairy Board Licensing Portal. http://portal.kdb.co.ke/
(a) Visit the Kenya Dairy Board Licensing Portal http://portal.kdb.co.ke/ to make your application for the premises inspection and pay the requisite application fees
(b) If you are not registered , fill in the required information which include
(i). Business details
(ii).Applicant details; to register.
(c) After registration, log in to your online account and make a payment for application for inspection. The application fees is Ksh. 600
This will be followed by an inspection of the premises to ensure that it complies with the laid out hygienic and operational requirements of the Kenya Dairy Board and if successful, you are required to pay the requisite license fees. This you can do by logging into your Kenya Dairy Board Licensing Portal http://portal.kdb.co.ke/ dashboard. The license fees is Ksh 2,000.
Once payment is made the milk cooling plant license will be processed within fourteen days and it can be downloaded from your online dashboard.
The license has a validity period of one year and you can start operations immediately.
Pay monthly cess and levy as and where applicable. Other conditions of issuance of the license should be observed (Non-compliance can lead to suspension of permit)

For Existing Projects

For operational milk cooling plants, the following steps should be followed:
Contact the nearest KDB office for preliminary inspection of premises. This should be undertaken at least two months before expiry of current license. (Where areas of non-compliances are identified, improvements should be undertaken)
Apply online for licensing and pay the requisite application fees
This is followed by an inspection of premise. If successful, the client pays the requisite license fees
The license is then processed within14 days and issued for a period of one year.
Continue with operations and pay monthly cess and levy as and where applicable. Other conditions of issuance of the license should be observed (Non-compliance can lead to suspension of permit)

Required Documents

Medically certificate for milk handling personnel
Pin Certificate
Copy of ID card/ Passport
Business registration certificate
Proof of pasteurization
Approval from National Environmental Management Authority (NEMA)
Survey Plan from survey Kenya
Architectural plans
Structural plans
Ownership documents
Building permit
Project Registration with the National Construction Authority
An Assurance Letter from Kenya Dairy Board

Office Locations & Contacts

Kenya Dairy Board Head Office
Social Security House, Block A, Eastern Wing, 10th Floor,
Bishop Road, Nairobi Kenya.
P.O Box 30406-00100 Nairobi.
Phone: (020)3569377/341302
Mobile: 0722573432 / 0733521438
Email: info@kdb.co.ke
Web: Kenya Dairy Board Website http://www.kdb.go.ke/

Kenya Dairy Board Licensing Portal http://portal.kdb.co.ke/

Eligibility

A milk processing license is issued to milk cooling facilities handling above/ below 5,000 litres of raw milk per day
The milk cooling facility should comply with the laid out hygienic and operational requirements. This include compliance in the following areas among others;
Premises: should be properly located, designed, ventilated, lighted and protected from contamination
Equipment – Equipment, piping, accessories and other contact surfaces coming into contact with milk and milk products should be easy to clean and sanitize, corrosion resistant and made from food grade material
Personnel: Milk handling personnel should be clean and well-groomed, properly attired and medically certified
Record keeping: Quality records should be maintain and updated
Waste management: Effluent and other solid wastes should be managed in accordance with regulations
Utilities: Adequate supply of potable water and other essential utilities depending on type of operation
Management: Premises should be managed by a qualified supervisor or manager
Operations: Recommended processing schedules should be followed e.g. cooling temperatures and time controls
Rodent and vermin control: Premises should be protected against invasion by flies, rodents, birds and other vermin

Fees

Annual license fees Ksh 2,000
Application fees Ksh 600

Validity

The validity period is one year
However non-compliance can lead to suspension of permit

Documents to Use

Applications are done online
Other application documents are provided by the Kenya Dairy Board

Processing Time

The processing time is 14 days.

Related Videos

Kenya - Apply for Milk Cooling Plant License

https://youtu.be/


Instructions

Ensure necessary legal approvals are obtained before construction of the cooling plant or layout of equipment commences
An Assurance Letter is obtained from KDB. This is issued upon submission of copies of the design of the proposed plant and the necessary approvals (NEMA, County Government etc.)
Seek regular advisory services from KDB’s Compliance Officers as construction and equipment layout goes on
On completion, contact the nearest KDB office for a preliminary inspection of plant (Where areas of non-compliances are identified, improvements should be undertaken)
Apply online for licensing and pay the requisite application fees
Inspection of premised is conducted. If successful, the client pays the requisite license fees
License is processed and issued for a period of one year
Start operations and pay monthly cess and levy as and where applicable. Other conditions of issuance of the license should be observed (Non-compliance can lead to suspension of permit)

Required Information

Name of applicant (individual or firm)
Physical and postal address of applicant.
Telephone number
Nature of dairy produce
Quantity sold per day
Nature of sale (retail/ whole sale)
Area of operation
Period of operation
Full name of business
Physical and postal address of business
Email address of business

Need for the Document

Licensing of milk processing is an important activity in regulation of the dairy industry. It facilitates regular inspection of such premises to ensure compliance to milk quality and safety requirements.
In Kenya no person is allowed to carry out milk processing without a valid milk processing license.

Information which might help

Milk dealers are required to obtain relevant licenses and permits from Kenya Dairy Board.
Premises dealing with milk and milk products are first inspected to establish compliance to milk quality and safety requirements prior to licensing.
Routine inspections are subsequently conducted to monitor continued compliance.
Non compliances may lead to suspension of license.

External Links

Dairy Industry Act http://extwprlegs1.fao.org/docs/pdf/ken63519.pdf
Service Charter http://www.kdb.go.ke/service-charter/
Kenya Dairy Board Branch Network http://www.kdb.go.ke/branch-networks/


Others

The Board may refuse to issue a new license or may suspend or cancel an existing license if the Board is satisfied that:
the producers standards of performance are unsatisfactory;
the conditions of a license have not been fulfilled;
the applicant or licensee has failed to remit, within the prescribed period, any cess due by the applicant or licensee to the Board.

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