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How to Apply for Non-Governmental Organization Work Permit in Kenya

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How to Apply for Non-Governmental Organization Work Permit in Kenya by Kenyans247(1): Mon Jan 2020 11:52am
Procedure
A non-governmental organization (NGO) is a non-profit, voluntary citizens’ group that is organized on a local, national or international level.
NGOs are not eligible to receive work permit service if there file is not fully compliant.
Volunteers require a work permit. However, they are required to provide proof of how they will sustain themselves in Kenya without income.
All positions should be advertised for in the at least one National circulation Daily Newspaper in Kenya prior to the recruitment process.

Apply In-Person
To apply for work permit, the applicant has to first contact the Non-Governmental Organizations Co-ordination Board offices with a formal application addressed to the Executive Director and request for endorsement.
This endorsement is done by filling in a filled Work permit Endorsement Form http://www.ngobureau.or.ke/?wpdmdl=1312 available at the Board’s offices. This form can also be downloaded from the NGO’s Board Website and filled beforehand. http://www.ngobureau.or.ke/

The filled application form should be submitted with all the required documents. This include:
A duly filled Application for Issuance/ Or Renewal Of Permit - FORM 25 http://www.kenyarep-jp.com/visa/form/Form%2025%20Application%20for%20Entry%20Permit.pdf from immigration Department
Report on Employment http://kenyalink.co.ke/wp-content/uploads/2016/01/form-27-class-d-application.pdf from immigration Department.
Letter of Appointment & Contract from the employer
All relevant copies of applicants’ certificates and detailed Curriculum Vitae of the applicant
Certified copy of the applicant’s Passport
One (1) passport size photo(in white or grey background)
Copy of the advertisement done in at least one National Circulation Daily Newspaper in Kenya of the required position
Interview questions, long and short list of applicants entailing (name, age, nationality, sex, contacts and qualifications)
Understudy must be identified to take up the position upon expiry of the work permit
Provide a list of all employees in the organization entailing their names, nationality, job titles, email address and mobile contacts.
Where any document is made in a language other than English a copy of the translation into English language must be attached.
Criminal clearances certificate an equivalent of a certificate of good conduct in Kenya from the applicant’s Country of origin for first time applications and has to be certified by any registered local lawyer and criminal clearance certificate from CID Kenya for all renewals.
Copy of previous permit for renewals of permits.
You should then proceed to pay the processing fees and summit the receipt to the Non-Governmental Organizations Co-ordination Board offices. The applications are charged as follows.
(i). New application for work permit – 20,000/-
(ii). Renewal of work permit – Kshs. 20,000/-
(iii). Special Pass – Kshs. 16,000/-
(iv). Appeal – Kshs. 16,000/-

Payments by Cheque or cash should be made to:
NGO’s co-Ordination Board Account no: 01136030582102
Co-operative bank
Co-op house branch
On Completion of this process, will receive feedback from the Non-Governmental Organizations Co-ordination Board within 30 days.

Required Documents

Letter addressed to the Executive Director, NGOs Coordination Board requesting for recommendation letter
Duly filled Work permit Endorsement Form
Dully filled Application Form 25 and Form- 27 from immigration Department
Letter of Appointment & Contract from the employer
All relevant copies of applicants’ certificates
Detailed Curriculum Vitae of the applicant
Certified copy of the applicant’s Passport
One (1) passport size photo(in white or grey background)
Copy of the advertisement done in at least one National Circulation Daily Newspaper in Kenya of the required position
Interview questions, long and short list of applicants entailing (name, age, nationality, sex, contacts and qualifications)
Understudy must be identified to take up the position upon expiry of the work permit
Provide a list of all employees in the organization entailing their names, nationality, job titles, email address and mobile contacts.
Where any document is made in a language other than English a copy of the translation into English language must be attached.
Criminal clearances certificate an equivalent of a certificate of good conduct in Kenya from the applicant’s Country of origin for first time applications and has to be certified by any registered local lawyer and criminal clearance certificate from CID Kenya for all renewals.
Copy of previous permit for renewals of permits.

Office Locations & Contacts

The Non-Governmental Organizations Co-ordination Board - Head Office
15th floor Co-op Bank House, Haile Selassie Avenue
P.O. Box 44617-0100
Nairobi, KENYA
Telephone: +254 (20) 2214044 / +254 (20) 2214044
E-mail: info@ngobureau.or.ke
Website: NGO Bureau

Kisumu regional Office
Adala Otuko road, behind St Joseph Catholic church
Milimani, Kisumu
Telephone: +254 (20) 2662604

Mombasa Regional Office
NSSF Building 5th Floor
Nkurumah Road, Mombasa
Tel: 0776162231

Garissa Regional Office
Regional Co-ordinator’s Office 2nd floor
(Former provincial Commissioners Office)
Tel: 0733380280

Eldoret Regional Office
Deputy County Commissioners Office- Eldoret East
Kapsoya
Tel: 0723278047

Eligibility

Non-citizen employees in Non-Governmental Organizations are eligible to make the application.

Fees

New application for work permit – 20,000/-
Renewal of work permit – Kshs. 20,000/-
Special Pass – Kshs. 16,000/-
Appeal – Kshs. 16,000/-

Validity

The validity of the work endorsement is one year.

Documents to Use

Non-Citizen Employees in Non-Governmental Organizations Endorsement Form for Recommendation for Work Permit
Application for Issuance/ Or Renewal Of Permit - FORM 25
Report on Employment

Processing Time

It takes 30 days for the application for to be completed.

https://youtu.be/


Instructions

Write letter of request to the executive director of the board
Fill in all application documents and submit the required documents to the NGO Board offices
Pay applicable fees and send proof of payment together with the application.
Wait for approval and collect the work permit after 30 days.


Required Information

Name of organization.
Physical and Postal address of organization.
Telephone number and E-mail address of organization.
Name of employee
Job title
Residential address
Passport ( Number , Place of issue , Date of issue , Date of expiry )
Personal particulars of the person for whom permit is required
Nationality
Gender
Age
Employee's qualifications
Qualification of employee
Application Type
Reasons for Seeking an Expatriate
Advertisement details of the position
Particulars of The Kenyan Citizen Understudy
List of expatriates currently working in the organization
List of Kenyans holding key positions in the organization

Need for the Document

This application allows a Non-Governmental Organization which wishes to hire foreign personnel who do not yet hold a work permit, to get endorsement for a work permit for the personnel by the Non – Governmental Organisation Board.

Information which might help

The Non-Governmental Organizations Co-ordination Board is a State Corporation established by the Non-Governmental Organizations Co-ordination Act (Cap 19) of 1990. The Board has the responsibility of regulating and enabling the NGO sector in Kenya.
The Board is currently under the Ministry of Interior and Coordination of National Government.
All NGO applications should be typed or filled in block letters.
All applications MUST contain ORIGINAL signatures of the officials and members as applicable.
All signatures must be originals, scanned copies will not be accepted
NGOs are not eligible to receive work permit service if there file is not fully compliant.
Volunteers require a work permit. However, they are required to provide proof of how they will sustain themselves in Kenya without income.
All positions should be advertised for in the at least one National circulation Daily Newspaper in Kenya prior to the recruitment process.

External Links

Requirements
Non-Governmental Organizations Coordination Act 1990 Kenya


Others

Work permit recommendations shall not be issued in the following instances
-
Paid positions for which there are sufficient skills in the country.
Where organizations have more than three non-Kenyan staff.
Where the applicants are not qualified for the positions they have applied for.
Where renewals have been issued more than twice.
Where there is no evidence that Kenyans were given a reasonable opportunity to apply.
Where there is proven cases of discrimination by the Organization.

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